Job Description

Legal Secretary (Commercial Litigation) Word Processing & Billing

LHH Recruitment Solutions is seeking an experienced Litigation Legal Secretary/Legal Assistant (Commercial Litigation) onsite in Red Bank, New Jersey. The ideal candidate will have at least 5+ years of experience in commercial litigation with a background in Word Processing and Billing. The ideal candidate will have a strong background supporting attorneys in this area of litigation, with the ability to work independently, exercise sound judgment, and demonstrate initiative in a fast-paced legal environment.

This full-time position requires a detail-oriented, proactive individual who thrives in a team-oriented, client-focused setting and is comfortable navigating evolving technology and legal processes.

Responsibilities

Legal & Administrative Support

• Draft, format, edit, and proofread legal documents including pleadings, motions, briefs, agreements, and correspondence
• Prepare and manage Tables of Contents and Tables of Authorities (TOC/TOA)
• Perform electronic filing (e-filing) in both New Jersey state and federal courts (required)
• Support attorneys with heavy motion practice
• Maintain and organize case files, including document management and clean-up of existing files
• Perform Bates stamping and ensure proper document version control
• Manage sensitive client and firm information with a high level of confidentiality
• Ensure compliance with legal procedures and ethical standards

Billing & Bookkeeping

• Manage attorney time entry and billing using TimePro (or similar systems)
• Process time slips and assist with billing attorney time requirements
• Handle accounts payable and receivable
• Perform bank reconciliations for operating and trust accounts
• Assist with payroll processing and coordinate with external vendors and accountants
• Support month-end, quarter-end, and year-end financial processes
• Liaise with legal vendors and service providers

Qualifications

• Commercial litigation experience required
• Strong experience with New Jersey state and federal court e-filing
• Advanced proficiency in Microsoft Word (legal formatting essential) and Adobe Acrobat
• Experience with document management systems and billing software (TimePro preferred)
• Familiarity with bookkeeping functions and financial processes
• Ability to work independently, take initiative, and pivot as priorities change
• Strong organizational skills and attention to detail
• High school diploma required; relevant experience prioritized over formal education

Compensation

This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $70,000 to $85,000.00 annually.

Benefits

This position offers a comprehensive benefits package, including:

• Paid Sick Leave: Accrued based on date of hire during calendar year
• Vacation Time: 2 weeks, after 5 years into 6 years 3 weeks after 10 years it’s 4 weeks’ vacation
• Health Insurance – Medical Benefits paid by the firm (but deductible may be higher)
• Retirement Benefit: Simple IRA matched at 3%

Equal Opportunity Employer/Veterans/Disabled

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